… at your service for over 50 years!
Bünder Str. 163
32584 Löhne
Phone: 05732 – 82497
info@spedition-hamelmann.de
Any person who has reached the age required by the applicable regulations of the German Athletics Association (Deutscher Leichtathletikverband) is eligible to start. By registering, the participant accepts the event regulations and the organiser's exclusion of liability for damages of any kind. The participant will not assert any claims against the organiser, the timekeeper, the sponsors of the run or their representatives for damages or injuries of any kind that may arise from their participation.
The participant declares that they have trained sufficiently for this competition and are in good physical health. The medical staff is entitled to withdraw the participant from the run if there are alarming signs of a health risk.
The participant agrees that the personal data provided during registration, as well as photographs, film recordings and interviews made in connection with the event, may be used in radio, television, advertising, books and photomechanical reproductions without any claim to remuneration on the part of the participant, and may be passed on to the sponsors and partners of the event.
The participant confirms the accuracy of the information provided. The participant is aware that they will be disqualified if they alter the official race number in any way, in particular by making the printed advertising invisible or illegible.
In the event of weather conditions or other circumstances beyond the organiser's control that may pose a risk to participants, the organiser reserves the right to change the route (including the course length) at short notice, to postpone the date of the run or to cancel the event.
If the event is cancelled due to force majeure, or in the case of non-participation for reasons within the participant's own responsibility, there is no entitlement to a refund of the entry fee.
When the event is held, the provisions of the North Rhine-Westphalia coronavirus protection regulation applicable on the day of the event must be observed.
Notice pursuant to data protection law: the data is stored electronically! Additional information on data protection.
The participant further agrees that the race result achieved at the event (finishing time in hours, minutes, seconds), together with their first and last name, year of birth, club membership
and/or place of residence, may be passed on to the Westphalia Football and Athletics Association (Fußball und Leichtathletik Verband Westfalen, FLVW). The FLVW will use this personal data exclusively to compile ranking lists.
The participant further agrees that the organiser will publish their data before the event as part of the participant list (event page on www.my.raceresult.com) and, after the event, the results achieved by posting them at the event location, on the internet (event page on www.my.raceresult.com) and by passing them on to the local press. The participant has the right to have their result removed from the results list published on the internet (see above) after 90 days have elapsed since the event. (For information on this, please email orgateam@spatzenberg-lauf.de )
The participant confirms that the data given during registration is correct and that they will not pass their race number on to any other person. Any transfer or passing on of starting places that has not been approved by the organiser is deemed an attempted fraud and results in disqualification and criminal complaint.
If the registration is carried out on behalf of one or more persons, the registering person confirms as part of the registration that they have obtained the consent of all persons to be registered to these terms in advance.
I. Name and address of the controller
The controller within the meaning of the General Data Protection Regulation, other national data protection laws of the member states and further data protection provisions is:
Hermes Einrichtungs Service GmbH & Co. KG
Sabrina Hormann
Albert-Schweitzer-Straße 33
32584 Löhne
Germany
sabrina.hormann@hermes-2mh.de
Website: Charity Run – HERMES Einrichtungs Service – HES
I. General information on data processing
1. Scope of the processing of personal data
As a matter of principle, we only process the personal data of our users and customers to the extent necessary to carry out the event for which the registration is made, and in particular for timekeeping and the compilation of a ranking list. The personal data of our users is generally processed only with the user's consent. An exception applies in cases where obtaining prior consent is not possible for factual reasons and the processing of the data is permitted by law.
2 Legal basis for the processing of personal data
Where we obtain the consent of the data subject for processing operations involving personal data, Art. 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
For the processing of personal data necessary for the performance of a contract to which the data subject is a party, Art. 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.
Where the processing of personal data is necessary to fulfil a legal obligation to which our association is subject, Art. 6(1)(c) GDPR serves as the legal basis.
In the event that vital interests of the data subject or another natural person make the processing of personal data necessary, Art. 6(1)(d) GDPR serves as the legal basis.
If the processing is necessary to safeguard a legitimate interest of our association or a third party, and if the interests, fundamental rights and freedoms of the data subject do not override the first-mentioned interest, Art. 6(1)(f) GDPR serves as the legal basis for the processing.
3 Data erasure and storage period
The personal data of the data subject is erased or blocked as soon as the purpose of storage no longer applies. Data may also be stored beyond that point if this has been provided for by the European or national legislature in Union regulations, laws or other provisions to which the controller is subject. Data is also blocked or erased when a storage period prescribed by the aforementioned standards expires, unless there is a need for continued storage of the data for the conclusion or performance of a contract.
II. Data collection on our website
Website privacy policy
IV. Registration
1. Description and scope of the data processing
On the event registration page, we offer users the opportunity to register for an event by providing personal data. The data is entered into an input form and transmitted to our service provider
race result AG, Josef von Fraunhofstr. 11, D-76327 Pfinztal
where it is stored. The data may be passed on to third parties within the scope of service provider contracts of race result AG. The following data is collected as part of the registration process:
At the time of registration, the following data is also stored:
The user's IP address
Date and time of registration
First and last name of the participant
Club or organisation of the participant
Year of birth of the participant
Gender of the participant
Address of the participant
Email address of the participant
Payment transaction data of the person liable for payment, which is stored by race result AG for the collection of the entry fee.
As part of the registration process, the user's consent to the processing of this data is obtained.
2. Legal basis for the data processing
The legal basis for the processing of the data is Art. 6(1)(b) GDPR.
3. Purpose of the data processing
Registration establishes a contractual relationship with the controller. The data collected is necessary for the performance of this contract.
The collection of this data may be required by law (e.g. tax regulations), may result from contractual arrangements (e.g. details of the contracting party), or may be necessary for the correct performance of the contract (for example date of birth and gender for classification into age or starting categories).
4. Storage period
The data is erased as soon as it is no longer necessary to achieve the purpose for which it was collected .
For data collected during the registration process for the performance of a contract or to carry out pre-contractual measures, this is the case when the data is no longer required for the performance of the contract. Even after the contract has been concluded, it may still be necessary to store the contracting party's personal data in order to comply with contractual or statutory obligations.
5. Right to object and to have data removed
As a user, you have the option of cancelling your registration at any time. You can have the data stored about you changed at any time.
If the data is required for the performance of a contract or to carry out pre-contractual measures, early erasure of the data is only possible insofar as contractual or statutory obligations do not preclude erasure.
V. Recording and publication of timing data
1. Description and scope of the data processing
At the event, times are recorded at various points as participants pass by and are assigned electronically to the passing user via a transponder.
Lap and/or course times for the users are determined from this data set and results lists are compiled from it. This data is published during and after the event on site and on the internet, and after the event it is forwarded to Fußball- und Leichtathletik-Verband Westfalen e.V., Jakob-Koenen-Straße 2, 59174 Kamen.
2. Legal basis for the data processing
The legal basis for the processing of the data is Art. 6(1)(b) GDPR.
The legal basis for publishing the results from 3 months after the end of the event is Art. 6(1)(f) GDPR.
3 Purpose of the data processing
The processing of the timing data and the results lists generated from it serves to fulfil the service owed under the contract.
The publication of the data serves the comparison of participants with one another that is typical of a competition.
4. Storage period
The data is erased exclusively at the explicit request of the user.
5. Right to object and to have data removed
The participant may request that their name be removed from the publicly accessible results list after 3 months have elapsed since the end of the event.
The participant may request that all timing data be erased after the standard limitation period of 3 years since the end of the event has elapsed.
VI. Payment processing
1. Description and scope of the data processing
For the payment of fees during registration, the customer may use the following external payment service providers by selecting the respective payment system :
Payment by SEPA direct debit through race result AG, the service provider commissioned by us
The personal data transmitted to the external payment service provider is generally first name, last name, address, date of birth, gender, email address, IP address, telephone number, mobile number or other data necessary to process the payment in the selected form. Personal data relating to the respective order is also necessary for processing the contract.
In particular, reference is made here to the privacy policies of the respective payment service providers:
https://www.raceresult.com/de-de/contact/dataprivacy.php
2. Legal basis for the data processing
The legal basis for the processing of the data is Art. 6(1)(b) GDPR and, where not covered by this, Art. 6(1)(f) GDPR. The respective privacy policy of the service provider applies to further personal data processed by the payment service providers.
3. Purpose of the data processing
The transmission of the data serves in particular the purposes of identity verification, payment administration and fraud prevention. The controller will transmit personal data to the payment service provider in particular where there is a legitimate interest in the transmission.
The respective privacy policy of the service provider applies to further personal data processed by the payment service providers.
4. Storage period
Information about a payment that has been made is erased after the standard limitation period of 3 years since the end of the event has elapsed.
The respective privacy policy of the service provider applies to further personal data processed by the payment service providers.
5. Right to object and to have data removed
No data for which a right to object exists is stored by the controller.
The respective privacy policy of the service provider applies to further personal data processed by the payment service providers.
VII. Rights of the data subject
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
1. Right of access
You may request confirmation from the controller as to whether personal data concerning you is being processed by us.
If such processing is taking place, you may request information from the controller about the following:
(1) the purposes for which the personal data is processed;
(2) the categories of personal data that are processed;
(3) the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
(4) the envisaged storage period of the personal data concerning you or, if specific details are not possible, the criteria for determining the storage period;
(5) the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
(6) the existence of a right to lodge a complaint with a supervisory authority;
(7) any available information about the origin of the data, where the personal data is not collected from the data subject;
(8) the existence of automated decision-making including profiling pursuant to Art. 22(1) and (4) GDPR and – at least in those cases – meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.
2 Right to rectification
You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is inaccurate or incomplete. The controller must carry out the rectification without undue delay.
3 Right to restriction of processing
You may request the restriction of the processing of the personal data concerning you under the following conditions:
(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of the use of the personal data instead;
(3) the controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise or defence of legal claims, or
(4) if you have objected to the processing pursuant to Art. 21(1) GDPR and it has not yet been determined whether the controller's legitimate grounds override your grounds.
Where the processing of personal data concerning you has been restricted, such data may – apart from being stored – only be processed with your consent, or for the establishment, exercise or defence of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the Union or of a member state.
If the processing has been restricted under the conditions set out above, you will be informed by the controller before the restriction is lifted.
4 Right to erasure
a) Obligation to erase
You may request the controller to erase the personal data concerning you without undue delay, and the controller is obliged to erase this data without undue delay if one of the following grounds applies:
(1) The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
(2) You withdraw your consent on which the processing was based pursuant to Art. 6(1)(a) or Art. 9(2)(a) GDPR, and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21(2) GDPR.
(4) The personal data concerning you has been processed unlawfully.
(5) The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union law or the law of the member states to which the controller is subject.
(6) The personal data concerning you was collected in relation to information society services offered pursuant to Art. 8(1) GDPR.
b) Information to third parties
If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Art. 17(1) GDPR, the controller shall, taking account of available technology and the cost of implementation, take reasonable steps, including technical measures, to inform controllers processing the personal data that you, as the data subject, have requested the erasure by such controllers of any links to, or copies or replications of, that personal data.
c) Exceptions
The right to erasure does not apply to the extent that processing is necessary
(1) for exercising the right of freedom of expression and information;
(2) for compliance with a legal obligation which requires processing by Union law or the law of the member states to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) as well as Art. 9(3) GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89(1) GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
(5) for the establishment, exercise or defence of legal claims.
5 Right to be informed
If you have asserted the right to rectification, erasure or restriction of processing vis-à-vis the controller, the controller is obliged to communicate this rectification or erasure of the data or restriction of processing to all recipients to whom the personal data concerning you has been disclosed, unless this proves impossible or involves disproportionate effort.
You have the right vis-à-vis the controller to be informed about these recipients.
6 Right to data portability
You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, provided that
(1) the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR, and
(2) the processing is carried out by automated means.
In exercising this right, you further have the right to have the personal data concerning you transmitted directly from one controller to another controller, where technically feasible. The freedoms and rights of other persons must not be adversely affected by this.
The right to data portability does not apply to processing of personal data that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7 Right to object
You have the right, on grounds relating to your particular situation, to object at any time to the processing of personal data concerning you which is carried out on the basis of Art. 6(1)(e) or (f) GDPR; this also applies to profiling based on those provisions.
The controller will no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims.
If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purposes of such marketing; this also applies to profiling to the extent that it is related to such direct marketing.
If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you have the option of exercising your right to object by automated means using technical specifications.
8 Right to withdraw consent under data protection law
You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the point of withdrawal.
9 Automated individual decision-making, including profiling
You have the right not to be subject to a decision based solely on automated processing – including profiling – which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision
(1) is necessary for entering into, or the performance of, a contract between you and the controller,
(2) is authorised by Union or member state law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or
(3) is based on your explicit consent.
However, these decisions must not be based on special categories of personal data referred to in Art. 9(1) GDPR, unless Art. 9(2)(a) or (g) GDPR applies and suitable measures to safeguard your rights and freedoms and legitimate interests have been taken.
With regard to the cases referred to in (1) and (3), the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, which shall include at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.
10 Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of the personal data concerning you infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant of the progress and outcome of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR
Send us a message today …
PR Manager
Hermes Einrichtungs Service
